Transform your time management with these free 2025 planning tools

Calendaring & Time Tracking

As an executive function coach, I've seen firsthand how the right visual tools can revolutionize planning and reduce overwhelm. These carefully designed quarterly and semester calendars are more than just date trackers—they're powerful scaffolds for developing essential executive function skills.

These can be printed out 8.5x11 or you can write on them digitally on a tablet!

  • The at-a-glance format provides a comprehensive view of your time horizon, making it easier to spot patterns, identify potential scheduling conflicts, and make informed decisions about how to allocate your energy. By displaying everything in one unified view, these calendars reduce the mental effort required to juggle multiple commitments.

  • For college students, these calendars are invaluable for syllabus mapping. By transferring key dates and deadlines from multiple courses onto a single document, you can:

    • Visualize the natural ebb and flow of your academic workload

    • Identify high-intensity periods that require advanced preparation

    • Create strategic buffer zones around major assignments and exams

    • Build realistic study schedules that account for your overall commitments

  • Younger students and their parents can use these calendars to develop time awareness and planning skills naturally. The visual format helps students grasp the relationship between time passing and approaching deadlines, building crucial executive function muscles in planning, organization, and prioritization.

    Download these free planning tools to start experiencing the clarity and confidence that comes from having a bird's-eye view of your commitments. Your future self will thank you for taking this step toward better time management.

2025 Calendars & Time Trackers

I like to use these time trackers as a temporary exercise to log your time. It can help with

  • improving time awareness (and often revealing the gap between perceived and actual time use)

  • budgeting time and energy by using concrete data to support decision making

  • increasing productivity by identifying common sources of time leakage

  • decreasing overload by recognizing when to delegate or eliminate and when to set boundaries based on actual capacity

Southern California Colleges & Universities

San Diego School Districts

Don’t see a specific calendar or style you’d like to utilize? Please reach out to coach@levelupefc.com to make a request!